If you’re like many managers, you spend 20 hours or more a week in meetings. And, as you know, meetings typically produce more meetings. But they don’t have to be frustratingly long affairs with little accomplished. Here’s a look at how you can manage your meetings better and make them more productive.
Think about whether you really need to hold a meeting.
As one of the top recruiting firms in Phoenix, PrideStaff knows meetings are critical for certain tasks, especially if you’re looking for group input or a group decision to be made. However, they’re unnecessary for other tasks. So before you set your next meeting, think about whether or not you really need one. Holding a meeting may not be the best way to get the job done.
Don’t invite unnecessary attendees.
In many companies, inviting a lot of people to every meeting is the norm. But it doesn’t have to be. Before you schedule your next meeting, think about who really needs to be there and who doesn’t. Afterwards, email out meeting notes so everyone is kept in the loop. But that way, you’ll increase the odds of making good and quick decisions.
Hold shorter meetings.
Most meetings today run an hour or long. But there’s no need to schedule a 60-minute meeting when you really only need a 20- or 30-minute touch base. Keep in mind too, the longer your meetings are, the more money it’s costing the company in the form of lost productivity.
Make every minute of the meeting matter. Follow certain habits, such as defining the purpose of each meeting ahead of time so everyone is on the same page; spelling out each person’s role in the meeting, including what you expect from them; and having someone take notes and write down any action items that need to be taken or decisions made during the meeting.
It’s a fact that many meetings are time-sucks. They often accomplish little and force employees to spend time catching up on work after hours because they were stuck in meetings all day. So if you’re a manager in charge of setting and running meetings, follow the tips above to ensure your next session is as productive as possible.
Do you need help boosting your team’s productivity? If you do, call PrideStaff. As one of the top recruiting firms in Phoenix, our specialists can help you find the people you need to improve productivity – and boost business results.